Dos and Don'ts for Accurate Takeoffs and Estimations in Land Development, Excavation, and Civil Sitework Projects

Top 5 Dos for Takeoffs and Estimations in Civil Sitework Projects

1. Do gather accurate project information

Before starting any takeoff or estimation, it's crucial to gather all the necessary project information. This includes the site plans, engineering drawings, specifications, and any other relevant documents. Having a clear understanding of the project scope and requirements will help you make more accurate estimations.

2. Do use reliable takeoff software

Invest in reliable takeoff software that can streamline the process and improve accuracy. These software tools can help you measure quantities, calculate areas, and generate detailed reports. By using such software, you can save time and reduce the chances of human error in your estimations.

3. Do consider site conditions and complexities

Take into account the specific site conditions and complexities when estimating for civil sitework projects. Factors such as current existing soil conditions, topography, access restrictions, and existing infrastructure can significantly impact the project's cost and timeline. By thoroughly assessing these factors, you can provide more accurate estimations. Bidding site unseen can be dangerous. Safest bet would be to get the latest topography.

4. Do consult with experts

When dealing with complex projects, it's always a good idea to consult with experts in the field. Engage with civil engineers, land architects, and experienced contractors (Registered Land Surveyors and Soil Science Engineers) to gain valuable insights and ensure your estimations are realistic. Their expertise can help you identify potential challenges and mitigate risks, leading to more accurate and reliable estimates. Soil borings are a good example of this.

5. Do review and update your estimates regularly

Estimations are not set in stone. As the project progresses and new information becomes available, it's essential to review and update your estimates regularly. Keep track of any changes in scope, design modifications, or unforeseen circumstances that may impact the project's cost and timeline, such as new year price hikes and changes in market conditions. By staying proactive and revisiting your estimates, you can maintain accuracy throughout the project's duration.

Top 5 Don'ts for Takeoffs and Estimations in Civil Sitework Projects

1. Don't rush the takeoff process

Takeoffs require careful attention to detail. Avoid rushing through the process as it can lead to errors and inaccuracies. Take the time to review the project documents thoroughly, measure quantities accurately, and double-check your calculations. Accuracy is key when it comes to estimations.

2. Don't overlook hidden costs

When estimating for civil sitework projects, it's essential to consider all potential hidden costs. These can include permits, environmental assessments, utility relocations, and unforeseen site conditions. Failing to account for these costs can result in significant budget overruns and delays.

3. Don't rely solely on historical data

While historical data can provide useful insights, it should not be the sole basis for your estimations. Each project is unique, and relying solely on past projects can lead to inaccurate estimations. Take into account the specific requirements and conditions of the current project to ensure more accurate estimates.

4. Don't underestimate the importance of communication

Effective communication is crucial throughout the estimation process. Make sure you have clear lines of communication with the project team, subcontractors, and suppliers. Regularly update them on any changes or revisions in the estimations. Clear communication helps avoid misunderstandings and ensures everyone is on the same page.

5. Don't neglect contingency planning

Always include a contingency plan in your estimations. Unforeseen circumstances and changes in project scope are inevitable. By setting aside a contingency amount, you can account for these uncertainties and avoid budget overruns. A general rule of thumb is to allocate around 10% of the total project cost as a contingency fund.

In conclusion, accurate takeoffs and estimations are crucial for successful land development projects. By following these top 5 dos and avoiding the top 5 don'ts, you can improve the accuracy of your estimations and set your projects up for success. Remember to gather accurate project information, use reliable takeoff software, consider site conditions, consult with experts, and regularly review and update your estimates.

Terra Logic can assist in achieving Project goals, whether through supplementing a client's estimating staff through contracted services or through consulting, we are here to help.